SmartSuite for the Governance Program Lead

Requirements from NYSE or Nasdaq rules, the UK Corporate Governance Code and sector codes are held as obligations with owners, evidence and review dates, so board-level compliance is managed rather than remembered.

Governance training requirements and completions are tracked by role with reminders to the overdue, so completion is a live figure for the board rather than a number compiled the week before the meeting.

Board composition, committee membership and charters are held in Entity & Corporate Governance Management with history, so a question about independence or committee tenure is answered from the record.

Attestation, disclosure and case metrics maintained by the Ethics and Compliance Lead are linked to your governance dashboard, so the ethics picture and the governance picture are the same numbers.

Drafts, consultations and approvals in Policy Management run as a workflow shared with the Policy and Governance Manager, so you see where each policy stands and who still needs to sign it off.

Governance metrics are mapped to ESRS G1 and GRI 2 General Disclosures with evidence links, so the ESG Program Director picks up the governance pillar without reformatting or re-asking for sources.

Full histories of policies, attestations, metrics and approvals are kept, so a proxy disclosure question or a stewardship inquiry from an investor is answered from the record rather than reconstructed.

Dashboards of attestation rates, training completion, open incidents and policy status update as the records do, so the board sees governance as it is today rather than at the last reporting date.

The AI Assistant in a SmartDoc field drafts the governance section of ESG disclosures and board reports from the recorded metrics, so your time goes into the judgment rather than into the compilation.

Chief Compliance Officer

The Governance Program Lead oversees the organization's corporate governance responsibilities: maintaining governance policies and board-level compliance requirements, tracking governance metrics such as training completion and policy attestation, coordinating the governance pillar of ESG reporting, managing governance-related incidents and their remediation, supporting board and committee reporting and aligning practice with governance codes and listing requirements. The OECD Principles, the UK Corporate Governance Code and NYSE and Nasdaq listing rules frame what the program has to evidence.

Policy Management manages governance policy updates, attestations and compliance workflows in one place, so the Governance Program Lead can issue a revised policy, collect attestations and see completion without a separate tracking sheet. Each policy carries its version, its approval and the record of who has attested, and the Policy and Governance Manager maintains the policy text in the same record. When the board asks whether a governance policy has been communicated and acknowledged, the attestation record answers directly.

ESG & Sustainability Management feeds governance metrics into the ESG disclosures with evidence links, so the governance pillar of a GRI 2 or ESRS G1 disclosure draws on the attestation, training and policy records the Governance Program Lead already maintains. Each disclosed governance figure links to its evidence, which is what assurance under CSRD will test. The ESG Program Director receives the governance data without a separate questionnaire, and Entity & Corporate Governance Management supplies the board and entity records behind it.

Issues Management tracks governance-related incidents and ensures timely remediation, so a breach of a governance policy, a missed board requirement or a finding from a governance review becomes an incident with an owner, a deadline and a recorded outcome. The Governance Program Lead sees open incidents and their age, and the Ethics and Compliance Lead works the same records where an incident has an ethics dimension. Remediation is evidenced on the incident, which is what a listing-rule or code-compliance review asks for.

SmartSuite provides board dashboards summarizing governance metrics such as training completion, attestation rates and open governance incidents, so the Governance Program Lead's report to the Chief Compliance Officer, the General Counsel and the board comes from the program records rather than a slide assembled each quarter. The dashboards show the trend as well as the current position, which is what a board wants when judging whether governance practice is holding. The same figures feed the annual governance reporting.

The governance policy set with its current versions and owners, the board-level compliance requirements from the codes and listing rules that apply, the training and attestation records to date and any open governance incidents. Attestation tracking starts with the next policy issue, incidents are logged from the first day and the board dashboard is populated as the records fill. The Policy and Governance Manager, the Ethics and Compliance Lead and the ESG Program Director work in the same records, so one governance register serves all three programs.