SmartSuite for the EHS Manager

Hazard identification and risk assessments are records with owners, severity scoring and review dates, so the assessment for a site or process is current and the person responsible for it is clear.

Environmental permits, regulatory obligations and training requirements are tracked with expiry dates, evidence and reminders, so a lapsed permit or an overdue certification is flagged before an inspector finds it.

Each incident moves through reporting, investigation and root cause analysis in Incident Management, with tasks, findings and evidence attached, so the investigation standard is the same at every site.

Corrective actions that need a repair or a change to the building go to the Facilities Director in the same action list, so EHS and facilities work the same record rather than two trackers.

Training requirements and completions are tracked against roles and sites, so the HR Operations Manager and you see who is overdue without comparing exports from two systems.

Incident rates, hours and environmental figures feed the Environmental Program Manager's ESG metrics with evidence links, so the figures reported under GRI 403 or ESRS S1 trace back to the site records.

Recordable incidents are logged with the details an OSHA 1904 log or a RIDDOR report requires, so regulatory recordkeeping is a by-product of the incident workflow rather than a separate task.

Dashboards show inspection completion, open findings and overdue actions by site and region, so the Chief Operating Officer sees where the program is weak before the figures reach the board.

The AI Assistant in a SmartDoc field drafts incident reports and summaries from the logged investigation, findings and actions, so the write-up for leadership or a regulator starts from the record rather than from notes.

Chief Operating Officer

The EHS Manager owns workplace safety and environmental compliance: the EHS management system, policies and procedures; hazard identification, risk assessments and inspections; incident reporting, investigation and root cause analysis; permits, regulatory obligations and training compliance; and the corrective and preventive actions that follow. They report safety and environmental performance to leadership and regulators. ISO 45001 and ISO 14001 provide the management systems, with OSHA recordkeeping, RIDDOR or the EU Framework Directive setting the legal floor depending on where the sites are.

Environmental Health & Safety (EHS) runs safety inspections and compliance checks on schedule, with the checklist and the evidence attached to each one, so a site inspection is a record with photographs and findings rather than a form in a filing cabinet. The EHS Manager sets the schedule per site and checklist type, sees which inspections are overdue and can show an OSHA or Health and Safety Executive inspector the completed checks with their evidence. Findings raise corrective actions directly.

Incident Management logs each incident, scores its severity and impact and links it to the hazard risk assessment it relates to, so the EHS Manager can see whether an incident was a known hazard that was under-controlled or a new one that needs assessing. Patterns across incidents, by site, hazard or severity, become visible over time rather than only in the annual review. Root cause analysis is recorded against the incident, and the Operational Risk Manager sees the same scoring in the wider risk picture.

Issues Management coordinates remediation with linked tasks and verifies closure, so a corrective action raised from an inspection or an incident carries an owner, a date and the evidence that it was done. The EHS Manager can see open actions by site and age, and closure is verified rather than assumed, which matters when an inspector asks what was done about a previous finding. The Facilities Director and the Physical Security Director own many of the site actions and work them in the same records.

SmartSuite reports incident trends, inspection completion and training compliance to leadership, and ESG & Sustainability Management feeds the safety and environmental metrics into ESG reporting, so the Chief Operating Officer sees the operational picture and the sustainability team receives the same figures for GRI 403 or ESRS S1 disclosures. The EHS Manager does not prepare two sets of numbers. Training compliance draws on the records the HR Operations Manager maintains, and the Environmental Program Manager uses the environmental side.

Each site runs its own inspection schedule, incident log and action list in the same system, and the EHS Manager sees the whole estate or one site as needed. To start, load the site list, the inspection checklists you already use and the open corrective actions; incidents are logged from the first day and the risk assessment links follow as the hazard register is loaded. Site managers, the Facilities Director and the Environmental Program Manager work in the same records, so the EHS function is not re-keying their reports.